Privacy Notice for Beechwood Medical Practice

Risk stratification data tools are increasingly being used in the NHS to help determine a person’s risk of suffering a particular condition, preventing an unplanned or (re)admission and identifying a need for preventive intervention. Information about you is collected from a number of sources including NHS Trusts and from this GP Practice. A risk score is then arrived at through an analysis of your de-identified information using software managed by EMIS, and is only provided back to your GP as data controller in an identifiable form. Risk stratification enables your GP to focus on preventing ill health and not just the treatment of sickness. If necessary your GP may be able to offer you additional services. Please note that you have the right to opt out of your data being used in this way.

The Practice may conduct Medicines Management Reviews of medications prescribed to its patients. This service performs a review of prescribed medications to ensure patients receive the most appropriate, up to date and cost effective treatments. This service is provided to practices within Bristol through BNSSG Clinical Commissioning Group.

We are committed to protecting your privacy and will only use information collected lawfully in accordance with:

• Data Protection Act 2018 GDPR Act 2018

• Human Rights Act 1998

• Common Law Duty of Confidentiality • Health and Social Care Act 2012

• NHS Codes of Confidentiality, Information Security and Records Management

We will only ever use or pass on information about you if others involved in your care have a genuine need for it. We will not disclose your information to any third party without your permission unless there are exceptional circumstances (i.e. life or death situations), where the law requires information to be passed on and / or in accordance with the new information sharing principle following Dame Fiona Caldicott’s information sharing review (Information to share or not to share) where “The duty to share information can be as important as the duty to protect patient confidentiality.” This means that health and social care professionals should have the confidence to share information in the best interests of their patients within the framework set out by the Caldicott principles. They should be supported by the policies of their employers, regulators and professional bodies. Our practice Caldicott Guardian is: Mrs Sarah Monteith, Practice Manager Our practice Information Governance Lead GP is: Dr Nicholas Gwilliam GP Partner Our practice Data Protection Officer can be contacted at:

beechwoodmedicalpractice@nhs.net

We may also have to share your information, subject to strict agreements on how it will be used, with the following organisations;

• NHS Trusts / Foundation Trusts
• GP’s
• NHS Commissioning Support Units
• Independent Contractors such as dentists, opticians, pharmacists
• Private Sector Providers
• Voluntary Sector Providers
• Ambulance Trusts
• Clinical Commissioning Groups
• Social Care Services
• Health and Social Care Information Centre (HSCIC)
• Local Authorities
• Education Services
• Fire and Rescue Services
• Police & Judicial Services
• Voluntary Sector Providers
• Other ‘data processors’ which you will be informed of

You will be informed who your data will be shared with and in some cases asked for explicit consent for this happen when this is required.

Connecting Care is a digital care record system for sharing information in Bristol, North Somerset and South Gloucestershire. It allows instant, secure access to your health and social care records for the professionals involved in your care. Relevant information from your digital records is shared with people who look after you. This gives them up-to-date information making your care safer and more efficient.

Beechwood Medical Practice uses the system in the following way: - We can access your data stored within the system and provide relevant information about you and your health If you would like to learn more about Connecting Care and how your information is being used please click Transparency Notice (connectingcarebnssg.co.uk) We may also use external companies to process personal information, such as for mailing to invite you for recall purposes. These companies are bound by contractual agreements to ensure information is kept confidential and secure.

You have a right under the Data Protection Act 2018 to request access to view or to obtain copies of what information the surgery holds about you and to have it amended should it be inaccurate. In order to request this, you need to do the following:

• Your request must be made in writing to the GP – for information from the hospital you should write direct to them • There may be a charge to have a printed copy of the information held about you if this is considered too excessive

• We are required to respond to you within 30 days

• You will need to give adequate information (for example full name, address, date of birth, NHS number and details of your request) so that your identity can be verified and your records located

Should you have any concerns about how your information is managed at the GP practice, please contact the GP Practice Manager. If you are still unhappy following a review by the GP practice, you can then complain to the Information Commissioners Office (ICO) via their website (www.ico.gov.uk).

If you are happy for your data to be extracted and used for the purposes described in this privacy notice then you do not need to do anything. If you have any concerns about how your data is shared then please contact the practice.

It is important that you tell the person treating you if any of your details such as your name or address have changed or if any of your details such as date of birth is incorrect in order for this Beechwood Medical Practice Privacy Statement – Reviewed July 2022 V.3 Page 4 to be amended. You have a responsibility to inform us of any changes so our records are accurate and up to date for you.

The Data Protection Act 2018 requires organisations to register a notification with the Information Commissioner to describe the purposes for which they process personal and sensitive information. This information is publicly available on the Information Commissioners Office website www.ico.org.uk The practice is registered with the Information Commissioners Office (ICO). Registration Number Z7276243.

The Data Controller, responsible for keeping your information secure and confidential is: Beechwood Medical Practice

Should you have any concerns about how your information is managed by the Practice please contact the Practice Manager at the following address:

Beechwood Medical Practice Fishponds Primary Care Centre Beechwood Road Fishponds Bristol BS16 3TD

If you are still unhappy following a review by the Practice you can then complain to the Information Commissioners Office (ICO). www.ico.org.uk, casework@ico.org.uk, telephone: 0303 123 1113 (local rate) or 01625 545 745.